FREQUENTLY ASKED QUESTIONS

We actually prefer it. Planning an event requires a short-term working relationship between us and our clients. We want to get to know you better, have casual conversations, and let ideas and inspiration percolate organically. What’s the best way for this to happen? Well there could be many ways, but we suggest meeting virtually over a video call. We offer 30-60 mins of free and no obligation consultation. 

Yes, we do. We wouldn't operate any other way. This protects you and us. After we initially meet and discuss your event or service requirements, we e-mail you a service agreement  outlining details and pricing, for you to review, sign and return to us. Once the agreement is signed by both parties, we will start our planning process for the services requested.

As soon as possible! We only book one event per day . We advise our clients to book minimum 2-3 months before their event date to receive our best services meeting both your style and budget. 

We primarily provide our standard services within Mississauga area without any additional travel charges. However, upon requests from our clients, we are open to provide our services to other parts of GTA or Ontario or Canada under certain terms & conditions. Any travel charges would already be included in our quoted rates. Standard Travel fees are calculated at $0.50/km from centre of Mississauga plus $50/travel hour.  Overnight stays are quoted separately at a standard Inn or Hotel. 

We charge a non-refundable retainer fee, not a deposit. You're paying to retain our services & equipment, whereas a deposit is refundable. We require a retainer payment along with the signed service contract agreement to secure your date and services requested for. We ask that the full balance be paid as stipulated in the service contract agreement. 

Currently we accept easy email e-transfer and cash payments. 

We prefer to offer an all-inclusive package rate to our client to help them budget overall event cost. However we understand that our clients may request additional services beyond our standard service packages. Our hourly rates for various services are starting from:

• Event Planning À LA CARTE services: $50 per hour 
• DJ Music Service: $100 per hour
• Emcee: $80 per hour 
• General Consultancy: $50 per hour

Recommended yes. Your Lead Planner / Assistant / MC / DJ needs food to have the energy for your entire event. It doesn’t need to be as fancy as the food you serve to your guests – though if you choose to, they will be appreciative. The main course will do just fine. It’s called a ‘crew meal’.

As your Event Planner, our  primary goal and responsibility is to help you stay focused and organized. We are here to help you stay on track, refer to you reputable vendors, supply a wealth of resources, negotiate on your behalf, and carry out your vision.  In addition to planning your event, we can also manage it onsite on the day of your event so that you can thoroughly enjoy your event without stress. 

Depending on the type, location and invitees, a grand event can see a coordinated effort of up to 20 vendors. Let your event planner manage the vendors on your behalf while you enjoy your long awaited event. 

We only work with inclusive, reputable and professional range of vendors from decorators, florists, photographers to DJ’s to bakers and more.  We are not exclusive to any particular vendor but rather present a variety of custom options to each client based on style and budget.  We never take ‘kick-backs’ from vendors, rather pass on any savings to our clients.

Events at a banquet hall or conference centre or large community centre need more physical coordination between various vendors and event services to provide our client a stress-free and enjoyable event experience. The lead planner and the assistant stay in constant touch via two-way walkie-talkie and take care of any issues, sometimes without the involvement of our client. We may be able to waive the need of an assistant based on the type of event, location of the event, vendors requested and number of guests attending.

Please have your facility provide one 6’ rectangular banquet table with a table cloth. Ideally the location of the DJ should be adjacent to the dance floor and not on the other side of the room or with guest tables in between.  This ensures good sound coverage of the dance floor as well as the ability to interact with your guests. There should be also adequate and accessible power outlets to plug in DJ Controller, Speaker and Lighting system near the Dance floor and DJ set up area. For DJ Plug-in service, venue must provide a working XLR cable connection to its installed Power Speaker and Sub-Woofer system. 

Typically, 45-60 minutes prior to start time for set up.  This is of course dependent on room availability and the package you have selected.  Larger packages or more options may require additional set up time. De-setup time may take similar 45- 60 mins of time. 

Good DJ equipment and DJ software are essential for great music and we provide the best. We currently use Pioneer DJ series Controller and Serato DJ Pro software along with required computers, powered speakers, bass bin, multi-channel mixers and much more. 

Yes. DJ PritamC is a fully registered member of Canadian Professional Disc Jockey Association (CPDJA), insured with CPDJA and licenced with CONNECT Music Licensing. 

The genre of music can be Bollywood, Bhangra, Top 40, EDM, Deep House, Commercial, Indian Regional music. We play club quality tracks that are 320kbps or similar. The music selection is totally up to you! The choice is yours – your day, your music, just the way you want it. DJ PritamC can also help you select key songs for special moments like grand entrance, the father-daughter dance, First Dance, Cake Cutting and more. 

We request that about 1-2 weeks before your event date you give us all the final information required, including your song selections, cue points from any tracks, and program details.

Yes we do take requests. We treat requests like they are "requests". You may not hear your song next but we will work it into the flow of the event. As DJ's we know what will keep everyone rocking. The only thing we ask is to let us decide when the songs should be played. Please do not specify an order for the songs to be played in.

That’s not a problem. If there are specific songs or genres you don’t want played during your event or part of it, we won’t play them even if requested.

All our DJ Packages comes with complimentary Emcee services limited to basic announcements and introductions. If you have hired a professional Emcee, DJ PritamC will introduce your Emcee and let your prime Emcee take over all the remaining announcements and guest engagements. 

The average song today is 3-4 minutes long with many special mixes quite a bit longer. This means that you can count on your DJ playing between 12 – 15 songs per hour. When making your requests also keep in mind the cocktail, dinner and formality portions of your reception. Actual dancing often lasts only 2 to 2.5 hours or about 30 to 40 dance songs total including slow dance songs.

All DJ Packages include upto 6 hours of DJ Music playtime. Set-up and wrap-up times are already included in the pricing and are outside of the DJ Music playtime hours. Any request to extend DJ Music playtime hours beyond the standard 6 hours, will be charged at an overtime rate of $100/hr. 

A professional MC guarantees that the event will run smoothly by coordinating everyone including your guests, the catering staff, the photographer, videographer, DJ and/or band, and other entertainers. At a musical event or celebrity performance, a professional MC will ensure full coordination with the celebrity and his/her band, sound system operator and the organizer of the event. 

A run-sheet is absolutely invaluable to every MC. In fact, it will hardly leave their side for the entire event. The run-sheet schedule is unique for each event. It details when the event begins and ends, when the food will be served and the timings of each entertainment and speaking segment. Before the event, MC Pritam will meet and chat with you about the event. He will find out your needs and requirements, discuss your ideas and offer his expert opinions. He will then create a run-sheet for your special event. 

The first draft of run-sheet materials must be provided to MC at least four weeks prior to event date. This will allow MC to organize the MC Script that will mutually benefit the MC and his client. Final review of run-sheet review is conducted 1-2 weeks prior to event. 

Our MC typically will arrive 45-60 mins prior to the scheduled start of event to meet with  the staff, check the sound equipment, revise the run sheet with the function manager / client. The length of time will vary by event; for example at a wedding reception the standard procedure is to greet the guests at the beginning of the reception until the dance floor is full on and take care of any last-minute updates. On average this can range from 5 to 7 hours of service.  

We advise our Clients to provide a wireless handheld professional microphone (e.g. Shure SM58 or similar). We recommend to have two sets of wireless professional microphones with spare batteries be made available to Emcee. We do not recommend wired microphone just to eliminate tripping hazard and reduce mobility to reach to audience.  

Even if your friend or colleague volunteers to be your MC at the event, we think it’s a terrible idea to ask them to ‘work‘ at your event. MCing requires preparation, presentation, personalization, performance, and persuasion. Ask them to make a fantastic speech or toast instead. Moreover, Professional MCs learn how to handle extreme pressure and multiple changes on the go and can rise above it – making their presentation look captivating and spontaneous.  We think it’s a much better idea to invest a little on a Professional MC and let your friend or colleague relax and enjoy the event along with you. 

Yes. Eventz Host MC can work with upto a maximum of two other MCs ( as suggested by Host). If the host is requesting our MC to work along with another one or two MCs of their choice, there will be an additional charge to accommodate this request. This charge is meant to cover the cost of additional coordination needed with other MCs and possibly performing 1-2 rehearsals with them.